How to Compress a Video in PPT – 2 Common Ways

In our daily life, work and study, people frequently use PowerPoint presentations to share information, ideas and concepts. These presentations often include multimedia elements, such as video, to enhance the overall effect. But too many videos or too large a single video file may lead to slow loading time, compatibility issues or exceeding the file size limit when sharing. Therefore, many people want to know how to compress a video in PPT.

Compressing video in PowerPoint allows users to reduce video size while keeping an acceptable level of visual quality. This article introduces two ways to show you how to reduce video size in PowerPoint, let's get started.

Why Do You Need to Compress Video in PowerPoint? 

PowerPoint is one of the most frequently used office software on a daily basis. Adding video to a PowerPoint can greatly improve the overall effect and engagement of the presentation. But you also have to consider file size and content relevance, etc. when adding videos.

Before moving to the specifics of how to compress a video in PPT, it's important to understand what benefits that compress a video in PPT can bring you.

• Smoother Presentation Experience: Learning how to compress video in PowerPoint ensures that the video loads quickly during playback, preventing interruptions and delays. This enhances the overall flow of the presentation and allows users to deliver information seamlessly.
• Easy to Share and Collaborate: Uncompressed videos in PPT take longer to transfer or upload/download. Compressing the video in a PPT makes it a smaller file that is easier to share via email, cloud storage platforms, or file sharing services.
• Unlimited file size: Many email providers, file sharing platforms and presentation venues have file size restrictions. Compressing videos allows users to be free of these restrictions, ensuring that their presentations can be easily shared or uploaded without any issues.
• Device Compatibility: Compressed videos are more likely to be compatible with different devices and operating systems. Whether you are presenting on a Windows PC, Mac or mobile device, videos in compressed PPTs are easier to access and can be viewed without technical complications.

2 Common Ways to Compress PowerPoint Video

Therefore, if you want to embed videos in PowerPoint, it is better to compress video in PPT. There are 2 different ways to show you how to compress a video in PPT. After comparing the details, choose the most suitable one for your needs.

Way 1. How to Compress a Video in PPT with PowerPoint Built-in Features

The built-in video compression features in PowerPoint provide users with the ability to efficiently manage and optimize multimedia content in PowerPoint presentations. You can minimize file size without compromising quality. It allows you to compress a video in PPT in 480p, 720p and 1080p. follow the steps below to learn how to compress video size in PowerPoint with built-in tool.

Step 1. Open the PowerPoint presentation that contains the video files.

Step 2. On the File tab, select Info, and navigate to Media Size and Performance.

Step 3. To compress the size of the video, click Compress Media and choose the quality you want to compress the video in PowerPoint:

• Full HD (1080p) Save space while maintaining overall audio and video quality.
• HD (720p) Quality will be comparable to media which is streamed over the Internet.
• Standard (480p) Use when space is limited, such as when you are sending presentations via e-mail.

After selecting the video quality, the video compression process in PowerPoint starts. It will show you the space saved after the compression is completed.

Way 2. Compress Video in PPT via Third-Party Software

The compression feature that comes with Windows PowerPoint may affect media quality and the embedded subtitles and alternate audio tracks will be removed. So how to reduce PowerPoint file size without losing quality? Powerful third-party software - iTop Screen Recorder can help. Compared with PowerPoint's built-in compress feature, iTop Screen Recorder offers more advanced compression options and customized settings. 

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It uses a more prioritized compression algorithm and has three compression levels (normal/advanced/ultimate), all levels can compress video without quality loss. It has wider compatibility and can handle many video file types (MP4, AVI, FLV, MKV, MOV, TS, GIF) and ensures smooth playback on different devices and platforms. 

This screen recorder supports you to save the compressed video to different formats. It allows batch processing of videos in PPT, you are able to compress multiple videos at the same time which can save time. 

How to reduce PowerPoint file size without losing quality via iTop Screen Recorder? Follow the steps below:

Step 1. Click the download button below to install iTop Screen Recorder on your computer. Then open this software, navigate to Tools > Compressor.

Step 2. Add the video to be compressed and select the compression level.

Click the add button or drag & drop to add the video files in PPT you want to compress. Then select the video quality to be compressed in the right panel. None of these choices will affect the video quality.

 Step 3. If you have the need to change the video format, you can do the modification before compressing the PPT video. After confirming the settings, start to reduce the video size from the PPT.

More features of iTop Screen Recorder:

• Built-in video editing tool: iTop Screen Recorder provides a professional video editor that allows users to trim, cut and split videos. You can also add effects, transitions, subtitles, stickers, text, etc. to the video.
• Diversified marking tools: During recording PowerPoint presentations, you can use markup tools such as arrows, circles, etc. to mark or emphasize specific parts of the video. This can be more engaging and help you better convey your message to your audience.
• Full-featured screen recording software: As an all-in-one video software, it offers you 4 recording modes. You can record part of screen or full screen, webcam, audio and games easily and quickly.

FAQs About Compressing Video for PPT

Q: What video formats are suitable for PowerPoint presentations?

A: PowerPoint supports many video formats, including MP4, WMV, AVI, and MOV. However, the most compatible and recommended format is MP4 (H.264 codec). MP4 files tend to have smaller file sizes while maintaining good video quality, making them ideal for PowerPoint presentations.

Q: Why can't play MP4 in PowerPoint?

A: In most cases, PowerPoint should be able to play MP4 videos without problems. However, there are several reasons why you may encounter problems playing MP4 videos in PowerPoint, such as file corruption, outdated PowerPoint version, missing codecs and your security settings.

Q: What settings should consider when want to compress video for PowerPoint?

A: When compressing video in PPT, you should consider adjusting the resolution, bitrate and frame rate to optimize the video quality and reduce the file size. A resolution of 1280x720 (720p) or lower is usually recommended. This strikes a balance between video quality and file size, ensuring smooth playback without excessive file size.

Final Words

After reading this article, you may already know how to compress a video in PPT. The article emphasizes the benefits of compressing video in PowerPoint, on the contrary, you may not get these experiences if the video in your PPT is too large. 

Both methods provided in this article can help you compress video in PowerPoint. But by comparison, using the third-party software - iTop Screen Recorder to compress video is more worth trying because you can reduce the video size without affecting the video quality. Besides, iTop Screen Recorder can also help you record PowerPoint presentation with webcam and audio. Download and try it now.